Prep Recipes are batch recipes that you make in large quantities such as soups, stews, or lasagnas. When you make a prep recipe you are using ingredients that are in CostGuard’s Inventory Module. After you make the recipe, CostGuard needs to know what you used so it can subtract the ingredients quantities from inventory. Prep Build is the command that does that for you.
Why do you need to use this command? A physical count entered into CostGuard will catch that the Inventory Item is now at a lower level then before. generally do not have a direct matching sale, the ingredients will show up as a variance or a difference between actual and ideal usage. Another issue may arise with delays between a count and ordering. Prep Build subtracts on the day you do it, while a physical count may be a day or two later. Someone else using CostGuard for requisitions or ordering during that lag time will not know the Inventory items are not on the shelf as CostGuard indicated.
CostGuard’s Inventory Module generates several Reports that may be affected by Prep Build When you run the Prep Build command, the built prep recipes are treated like receipts, so they are in the “Actual” usage reports. The individual ingredients are listed in the “Ideal” usage Reports. Using the Prep Build command, instead of simply making the recipes and adjusting the Inventory, helps to keep the Reports accurate and up-to-date.
Some companies require perpetual or up-to-moment accurate counts of each individual item, inventories of all items. If this applies to your establishment, Prep Build is the only way to account for the differences in Inventory for your Prep Recipe ingredients.
Just remember CostGuard depletes prep recipes as whole units. For example, if you build a lasagna recipe, and one ingredient is a prep recipe for marinara sauce, then Prep Build will subtract out Marinara Sauce, not the tomato products and the spices that make up the sauce. If you want to account for the tomato products, then change the marinara sauce to a serving recipe within the Lasagna recipe. When you make the Marinara Sauce, the Prep Build command will deplete the tomato products.
Prep Build is different from the Prep Tab in Recipes. The Prep Tab assigns a location to your Recipe for counting Inventory Purposes. Use Prep Tab to count the Marinara Sauce, use Prep Build to subtract the tomato products from the storeroom shelves and ‘build’ inventory levels of the Marinara Sauce.